ALOHA Red Team!

Thank you for being such amazing swim parents and families. We are looking forward to another home meet this weekend against the Brushy Creek Marlins. Brushy Creek is a big and fast team-so this should be a close one. Please read this email in its entirety, things change week to week.

MEET LOCATION: Bella Mar Pool

PARKING/SHUTTLE: PLEASE READ

Because Brushy Creek is also a large team, we are asking all Stars families to please utilize the shuttle. This will allow us to save parking along Bella Mar Trail for the visiting team.

• The shuttle will run from River Ridge Elementary and drop off along Calistoga Way. The shuttle will run continuously from 5:30am - 8:00am and from 10:30am-1:30pm. Morning pick-up will be at River Ridge and drop-off will be along Calistoga Way. Return pick-up will be from Calistoga Way. (See attached map)
• The Bella Mar parking lot, parking along Calistoga Way and immediate parking along Bella Mar Trail will be reserved for our visiting team
• There will be a drop off zone for swimmers along Calistoga Way - you will not be allowed to enter Bella Mar Parking Lot to drop off swimmers. If you want to drop off you must do so at the cul-de-sac on Calistoga Way
• As a safety precaution we will limit any traffic past the Calistoga Way & Bella Mar intersection

Please make sure to respect our Parking volunteers, observe posted signs, leave cones in place and do not park in front of houses.

IMPORTANT INFORMATION:

• Chairs will not be allowed to be set-up between the swimmer tents and the wall surrounding the pool deck. We need this to be a walk through area for swimmers
• Age group tents are reserved for swimmers and Tent Parents ONLY
• Ready Bench and area behind the starting blocks are for swimmers ONLY
• Baby Pool and Splash Pool are off-limits during the meet to swimmers & their families (it will be open to non-swimmer families)
• Children are to remain in their age group swimmer tent .. no playing on the playground or wandering around
• Bring your Aloha spirit!
  • 3 individual winners will be chosen who really exemplify Aloha by dressing the part and showing a kind heart too! Swimmers, Coaches & Parents dress your Aloha best!

MEET ABSENCES: For anything the day of the meet please text me (571-599-1330) as soon a possible so we can adjust our meet entries.

HEAT SHEETS/MEET ENTRIES:Heat Sheets and Meet Entries are now posted under the Calendar section of the Red Team website (and attached to this email). Please check the meet entries file that is posted along with the Heat Sheets. This will tell you what events (including heat and lane) your swimmer is in. Relays are listed here as well however, please know that relays are always subject to change.

SWIMTOPIA APP: You can download the SwimTopia Mobile App on the App Store or Google Play

We also have the ability to communicate through push notifications -- which is helpful for when we need to get information out quickly.

To receive push alerts on your phone:

1. Log in with your SwimTopia login
2. Be sure to check your app’s notification settings -- ensure that it’s set to pop up on your screen (Android users: set the Importance to “Urgent”)

* We highly recommend that you upgrade to the Pro version of the app to get estimated start times for events that will also update as the meet progresses.

*Please ensure you have the app opened and you are signed in on meet day.

CONCESSIONS: Our hardworking Concessions crew will keep everyone fed with their selection of breakfast tacos, doughnuts, coffee, hamburgers, pizza, Chick-Fil-A © and a wide selection of candy. Cash and Venmo will be accepted.

APPAREL: Please text Aika (410-615-0018) if you need a Stars cap.

HOT HEATS: “Hot Heats” will be selected at random and announced prior to the beginning of each race. Winners of that heat will, in addition to a heat ribbon, receive a coupon for a special treat from the Concessions stand.

IMPORTANT TIMES: Please be on time and wear your name badge

• 4:40AM - Parking volunteers arrival
• 4:45AM - Meet Set-Up volunteers arrival
• 5:30AM - Audio Equipment Set-Up volunteers arrival SHUTTLE BEGINS
• 5:45AM - Tent Parents Check-In and report to tents
• 6:00AM - Swimmer Check-In (check your swimmer in with the tent parents at their age group tent)
• 6:00AM - Volunteer Check-In both 1st and 2nd shift (check your swimmer in first and then check-in with our Volunteer Coordinators at the white check-in table)
• 6:20AM - Swimmer Warm-Up
• 7:10AM - Stroke/Exchange Judge and Timer Meetings (BOTH 1st and 2nd shift) - Timers meet at Lane 1 Starting Block, Exchange/Stroke Judges meet at the far end of lane 1
• 7:10AM - Ready Bench volunteers report to the Ready Bench
• 7:20AM - 1st shift volunteers, timers and judges report to positions
• 7:25AM - NATIONAL ANTHEM
• 7:30AM - Start of the Meet
• EVENT 45 - Break

Come and cheer on our Parents and Coaches in the always fun to watch Parent/Coach Relay

• EVENT 46 - 2nd shift Volunteers report to positions
• EVENT 78 - Exchange Judges report to positions
• EVENT 81 - Tent Tear Down crew report to 5/6 Tents
• END OF MEET - Meet Tear Down crew check-in by the Ready Bench area

Please be on time - late swimmers may be scratched from relays

SWIM MEET 101:

• What to take and do at a Swim Meet (please read if you are a new family or even a returning family as you may have forgotten some things)

• Procedures for Volunteer Jobs (PLEASE READ IF YOU ARE VOLUNTEERING)

LEAVING THE SWIM MEET:

• Please help us by leaving the Bella Mar pool in the same or better shape than we found it. Pick up any trash you see as well straighten tables and tuck in chairs.
• You must physically check-out your swimmer with a tent parent by initialing or signing next to your swimmers name
• If you are leaving the meet before the free relays please double check with the tent parents to ensure your swimmer is not swimming in a relay. Even if your swimmer wasn't initially scheduled to swim in a relay they may have been added during the meet.
• Tell your swimmer how much you enjoyed watching them swim - they have worked hard!

MAHALO!

Candice Palmer
Red Team Coordinator 
571-599-1330