STEINER STARS,

Please read this email in its entirety, many of you have never experienced a Blue Red Star Wars meet and those who have, there are some changes this year.

The STAR WARS meet is a chance for our kids to enjoy the fun of an evening meet and swim in our home pool. Let’s show good sportsmanship - we are swimming with our friends, neighbors and classmates. Keep in mind that every swimmer's journey is unique. Winning isn’t always about finishing first in your heat or even placing in the event, we celebrate all kinds of achievements - perfecting a dive, finishing a legal lap of butterfly, or even just making it across the pool. We are here to cheer and support ALL swimmers whether RED or BLUE. We are ONE STEINER STARS TEAM!

Because we are ONE STEINER STARS TEAM, we will celebrate as one team. Our Star Wars goal is NOT winning but to have 500 Time Improvements during the meet. We will have a large star on display. Each time Blue and Red combined, get 100 Time Improvements, we will light up one point of the star. When we have reached the combined total of 500 Time Improvements, the star will be completely lit up and there will be a surprise special display for the swimmers to enjoy.

PARKING

• We need everyone to adhere to the parking regulations bike, walk, or carpool if you can. See attached map

• Parking for Stars families will be along Bella Mar Trail and Calistoga Way
• The Bella Mar parking lot and area along Bella Mar Trail directly in front of the pool is RESERVED parking for our generous sponsors, Coaches, Board members and volunteers with equipment needs
• Unless you have a parking pass or are a coach you will not be permitted past Calistoga Way
• There will be a drop off zone along Calistoga Way. Parents will NOT be permitted to drop off in the parking lot

Please make sure to respect our Parking volunteers, observe posted signs, leave cones in place and do not park in front of houses.

CHECK-IN TIMES:

• 7:00AM - Tent & Meet Set-up Volunteers
• 2:45PM - Parking Volunteers
• 3:10PM - Tent Parent Check-In
• 3:25PM - Swimmer Check-IN (check your swimmer in with the tent parents at their age group tent)
• 3:25PM - Volunteer Check-In both first and 2nd shift (check your swimmer in first and then check-in with our Volunteer Coordinators at the white check-in table in the pavilion) Please remember to wear your name tag
• 3:45PM - Swimmer Warm-up (Red & Blue simultaneously)
• 4:15PM - Ready Bench volunteers report to the Ready Bench
• 4:25PM - Stroke/Exchange Judge and Timer Meetings (BOTH 1st and 2nd shift) - Timers meet at Lane 1 Starting Block, Exchange/Stroke Judges meet at the far end of lane 1
• 4:25PM - Event 1 Report to Ready Bench; 1st, 2nd & 3rd Calls to the Ready Bench for Events 2-3
• 4:35PM - 1st shift volunteers, timers and judges report to positions
• 4:40PM - Aging Out Swimmers and Parents report to starting blocks*
• 4:45PM - Event 1 at first row of Ready Bench (NOT Starting Blocks)
• 4:45PM - National Anthem/ Aging Out Swimmer Recognition
• 5:00PM - Start of the Meet
• EVENT 31 - Break

Come and cheer on our Parents and Coaches in the always fun to watch Parent/Coach Relay (if time allows)

• EVENT 32 - 2nd shift volunteers report to positions
• END OF MEET - Tent Tear Down crew report to tents inside the pool area

* Before the start of the meet we will be recognizing 12 swimmers who are swimming in their final season with STARS - please join us on the deck at 4:40 to celebrate these amazing swimmers

IMPORTANT MEET INFORMATION:

• Stars from both RED and BLUE will be under adjacent age group tents (ie: Red 5/6 girls, Blue 5/6 girl, Red 5/6 boys, Blue 5/6 boy…….)
• There are NO medley relays for this meet, free relays will be moved to the beginning of the meet (Event 1)
• Shift change will occur after Event 31 (1st shift volunteers remain at station until relieved by 2nd shift)
• Events 46 and 47 (6 & Under Breaststroke) will occur after event 53 to allow for a break for any 5/6 athletes swimming both Breast and Fly
• Team scores will not be posted for this meet
• Our hardworking Social crew will be handing out popsicles and tattoos for our swimmers
• Chairs will not be allowed to be set-up between the swimmer tents and the wall surrounding the pool deck. This area must be kept clear for swimmers’ movement to the Ready Bench and spectators’ accessibility to watch an event and then leave the area
• Age group tents are reserved for swimmers and Tent Parents ONLY - Please do not sit in the tent unless you are an assigned Tent Parent for that meet. We also kindly ask that spouses of Tent Parents not sit in the age group tents as well. Space is limited and they are strictly for our swimmers and the volunteering Tent Parents
• Ready Bench and area behind the starting blocks are for swimmers and coaches ONLY. There are NO cameras or cell phones allowed behind the blocks per USA Swimming guidelines.
• Baby Pool and Splash Pool are off-limits during the meet to all STARS swimmers (the pool will be open to non swim team residents)

MEET ABSENCES

• For anything the day of the meet please text Candice (571-599-1330) as soon a possible so we can adjust our meet entries

CONCESSIONS

• Our hard working Concessions crew will keep everyone fed with a selection of hamburgers, hotdogs, pizza, Chick-Fil-A © and a wide selection of candy. Kale Me Crazy will also be there selling smoothies, juices, salads, etc. Cash and Venmo will be accepted (NO CREDIT CARDS)

HOT HEATS

• “Hot Heats” will be selected at random and announced prior to the beginning of the race. Winners of that heat will, in addition to a heat ribbon, receive a goody bag filled with candy and treats

APPAREL

• If you need a replacement cap please call or message Julie (512-773-5453)

HEAT SHEETS/MEET ENTRIES

• Heat Sheets and Meet Entries will be posted under the Calendar section of the Red Team website soon
• Please check the meet entries file that is posted along with the Heat Sheets. This will tell you what events (including heat and lane) your swimmer is in. Relays are listed here as well. However please know that relays are always subject to change

SWIMTOPIA APP

• You can download theSwimTopia Mobile App on theApp Store orGoogle Play
  • We also have the ability to communicate through push notifications -- which is helpful for when we need to get information out quickly..
  • To receive push alerts on your phone:
  • Log in with your SwimTopia login
  • Be sure to check your app’s notification settings -- ensure that it’s set to pop up on your screen (Android users: set the Importance to “Urgent”)

• Please ensure you have the app opened and you are signed in on meet day.

SWIM MEET 101

• What to take and do at a Swim Meet (please read if you are a new family or even a returning family as you may have forgotten some things)

• Procedures for Volunteer Jobs (PLEASE READ IF YOU ARE VOLUNTEERING)

LEAVING THE SWIM MEET

• It will be dark when you check your swimmer out of their tent. Please make sure you check out your swimmer with a tent parent. You must physically check-out your swimmer with a tent parent
• Tent parents DO NOT leave your tent until ALL swimmers have been checked out by a parent (please remember many parents are still volunteering through the end of the meet)
• Please help us by leaving Bella Mar pool in the same or better shape than we found it. Pick up any trash you see as well as straighten tables and tuck in chairs

It is going to be VERY HOT on Wednesday. Please ensure you and your swimmers drink plenty of water and stay in the shade/ swimmer tent as much as possible.

GOOOOO STEINER STARS!

Candice & Emilie
STEINER STARS TEAM COORDINATORS