Dear Swimmers and Families,

Get ready for the most epic, splash-tastic event in the galaxy: the Star Wars Swim Meet! This Wednesday, the Steiner Stars Blue and Red teams will dive into action, and it’s going to be out of this world! With the Force on our side and the excitement of a possible tropical storm, this meet is sure to be a memorable one. The Board is keeping a close eye on the weather and has decided to move forward with the meet—we will continue to update you as needed. 

IMPORTANT MEET INFORMATION: 

Date/Time: Wednesday, June 19, 2024

Teams: Steiner Stars BLUE @ Steiner Stars RED
Location: Steiner Ranch Bella Mar Community Center, 12401 Bella Mar Trail, Austin, TX 78732

The STAR WARS meet is a chance for our kids to enjoy the fun of an evening meet and swim in our home pool. Let’s show good sportsmanship - we are swimming with our friends, neighbors and classmates. Keep in mind that every swimmer's journey is unique. Winning isn’t always about finishing first in your heat or even placing in the event, we celebrate all kinds of achievements - perfecting a dive, finishing a legal lap of butterfly, or even just making it across the pool. We are here to cheer and support ALL swimmers whether RED or BLUE. We are ONE STEINER STARS TEAM!

PARKING—

• We need everyone to adhere to the parking regulations bike, walk, or carpool if you can. See attached map

• Parking for Stars families will be along Bella Mar Trail and Calistoga Way
• The Bella Mar parking lot and area along Bella Mar Trail directly in front of the pool is RESERVED parking for our generous sponsors, Coaches, Board members and volunteers with equipment needs
• Unless you have a parking pass or are a coach you will not be permitted past Calistoga Way
• There will be a drop off zone along Calistoga Way. Parents will NOT be permitted to drop off in the parking lot

Please make sure to respect our Parking volunteers, observe posted signs, leave cones in place and do not park in front of houses.

Important Times & Events:

7:00am— Meet & Tent Set-up Crew Arrival

2:45pm— Parking Crew Arrival & Set-Up 

3:10pm— Head Tent Parents Arrive 

3:15pm— Tent Parents Arrive 

3:25pm— Stars Swimmer & Volunteer Check-in 

3:45 - 4:30pm— Red & Blue Stars Warm-up: Simultaneously (Red: Lane 1-4, Blue: Lane 5-8) - Note: No warm-up for age groups 5/6 and 7/8.

4:15pm— Ready Bench Volunteers Report to Ready Bench 

4:25pm— Meetings: 

- Timers (1st & 2nd shift) between computer tent and starting block

- Stroke/Exchange Judges (1st & 2nd shift) behind the starting tent 

4:25pm— Event 1 Report to Ready Bench: 1st, 2nd, & 3rd Calls to Ready Bench for Events 2-3

4:35pm— 1st Shift Volunteers, Timers & Exchange/Stroke Judges Report to Positions

4:40pm— Aging Out Swimmers Report to Block with Parents 

4:45pm— Event 1 at 1st row of Ready Bench NOT at Starting Block; National Anthem and Blue & Red Aging Out Swimmers Recognition at the Starting Blocks 

5:00pm— Start of Meet - Event 1 

Event 31— Break – 2nd Shift Volunteers in place (1st shift remain at positions until relieved) – Coach/Parent Relay (may be reduced/eliminated without notice)

Event 32– 2nd Shift Begins 

THIS MEET STARTS AT 5:00PM! We aim to run an efficient meet and finish by 9:30 PM if possible. We hope to complete cleanup and be out of the pool by 10:30 PM.

Splash Pool - It is open to the public during the meet. Meet swimmers are NOT allowed to be in the splash pool during the meet. There will be pool monitors there to ask swimmers to get out of the pool.

IMPORTANT MEET INFORMATION:

• Stars from both RED and BLUE will be under adjacent age group tents (ie: Red 5/6 girls, Blue 5/6 girl, Red 5/6 boys, Blue 5/6 boy…….)
• There are NO medley relays for this meet, free relays will be moved to the beginning of the meet (Event 1)
• Events 46 and 47 (6 & Under Breaststroke) will occur after event 53 to allow for a break for any 5/6 athletes swimming both Breast and Fly
• Team scores will not be posted for this meet
• Chairs will not be allowed to be set-up between the swimmer tents and the wall surrounding the pool deck. This area must be kept clear for swimmers’ movement to the Ready Bench and spectators’ accessibility to watch an event and then leave the area; You may stand ONLY
• Age group tents are reserved for swimmers and Tent Parents ONLY - Please do not sit in the tent unless you are an assigned Tent Parent for that meet. We also kindly ask that spouses of Tent Parents not sit in the age group tents as well. Space is limited and they are strictly for our swimmers and the volunteering Tent Parents
• Ready Bench and area behind the starting blocks are for swimmers and coaches ONLY. There are NO cameras or cell phones allowed behind the blocks per USA Swimming guidelines.

MEET ABSENCES

• For anything the day of the meet please text Kylie (312-802-0877) as soon a possible so we can adjust our meet entries.

CONCESSIONS

• Our hard working Concessions crew will keep everyone fed with a selection of hamburgers, hotdogs, pizza and a wide selection of candy.

HOT HEATS

• “Hot Heats” will be selected at random and announced prior to the beginning of the race. Winners of that heat will, in addition to a heat ribbon, receive a treat.

APPAREL

• If you need a replacement cap please call or message Julie (512-773-5453)

HEAT SHEETS/MEET ENTRIES

• Heat Sheets and Meet Entries are posted under the Calendar section of the Red Team website
• Please check the meet entries file that is posted along with the Heat Sheets. This will tell you what events (including heat and lane) your swimmer is in. Relays are listed here as well. However please know that relays are always subject to change

SWIMTOPIA APP

• You can download theSwimTopia Mobile App on theApp StoreorGoogle Play
  • We also have the ability to communicate through push notifications -- which is helpful for when we need to get information out quickly..
    • To receive push alerts on your phone:
    • Log in with your SwimTopia login
    • Be sure to check your app’s notification settings -- ensure that it’s set to pop up on your screen (Android users: set the Importance to “Urgent”)

• Please ensure you have the app opened and you are signed in on meet day.

LEAVING THE SWIM MEET

• It will be dark when you check your swimmer out of their tent. Please make sure you check out your swimmer with a tent parent. You must physically check-out your swimmer with a tent parent
• Tent parents DO NOT leave your tent until ALL swimmers have been checked out by a parent (please remember many parents are still volunteering through the end of the meet)
• Please help us by leaving Bella Mar pool in the same or better shape than we found it. Pick up any trash you see as well as straighten tables and tuck in chairs.